Email Faxing & Desktop Faxing

Consolidating fax with email and desktop fax applications lets employees communicate more effectively by bringing technologies together in a centralized location.

Moving from manual faxing to a desktop fax solution represents one of the most cost-effective, productivity-enhancing improvements available to organizations in fax-intensive industries.  OpenText Fax Server, RightFax Edition (formerly Captaris RightFax) and Open Text Fax Appliance, Fax Appliance (formerly Castelle FaxPress) provide a secure way to fax with email and integrate faxing into office, workflow, and messaging applications. Processing fax jobs more quickly, accurately, and inexpensively compared to any stand-alone fax machine, a desktop fax solution contributes to the following:

  • Enterprise-wide fax consistency
  • Reduced communication costs
  • Streamlining of paper documents into electronic workflow
  • Accelerated information delivery and turnaround time


Connector for Exchange Demo 

Desktop Faxing

Investing in a network fax server is like providing everyone in the office with a virtual fax machine, at a fraction of the cost.  A network fax server is extremely useful in integrating paper-based information into electronic document management systems and workflows. Paper-based faxes received by Fax Server or Fax Appliance can be electronically stored, converted, or forwarded to an email address, annotated, archived, or even retrieved by third party applications with no user intervention.

Integrating Fax with Email

A variety of email gateways provide fax with email integration options for most of today's email environments. Serving as a link between the fax server and the mail system, Fax Server and Fax Appliance email gateways allow faxes to be sent and received directly from the following mail clients:

  • Microsoft Exchange/Outlook
  • Lotus Notes
  • Novell GroupWise
  • SMTP compatible mail systems

Sending a fax with Open Text Fax Server, RightFax Edition or Open Text Fax Appliance, FaxPress Edition takes less than one tenth of the time sending a fax manually does.  In fact, the higher the fax volume; the more money, time, and resources a fax server can save.  In some cases, fax servers can even enable companies to grow their business-for example, expand the client base-without having to hire additional staff.


Additional Resources Type
Faxing via email: RightFax and Microsoft Exchange Server Feature Overview

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